A recent study by Forbes Insights, titled "Tapping into Advanced Workflows to Grow and Energize your Business" was carried out in partnership with Adobe and Microsoft. The research collected insights from over 600 senior digital and technology executives about their organizations' digital workflows.
The results showed that two-thirds of respondents aimed to develop their digital document processes further. However, the study also disclosed that less than half of CIOs consider their digital document processes advanced or leading. Microsoft's Chief Digital Officer Andrew Wilson noted, "When employees are not burdened with scanning and uploading documents or tracking contracts, they can concentrate on higher-value tasks — which often directly affect the customer."
Moreover, digital workflows provide numerous benefits to organizations, some more evident than others. Apart from the tangible, ecological, and text search advantages that digital documents hold over paper, CIOs identified these critical benefits of enhancing digital workflows:
· Facilitating data analytics and insights (39%): Digital workflows capture data that might be lost in paper documents, allowing organizations to obtain valuable insights for improved decision-making.
· Reducing costs (33%): Implementing digital workflows can considerably decrease expenses in various areas of an organization.
· Ensuring data security and compliance (33%): Digital workflows improve data protection and simplify compliance with industry regulations and standards. Nevertheless, it is vital to recognize that many businesses must accelerate their digitization efforts. The study discovered that, on average, 51% of respondents claimed legacy workflows negatively affect their organizations' productivity. Meanwhile, 63% admitted that increased digitization by customers necessitates higher digital standards for work processes.
In short, digital workflows facilitate hybrid and remote work, making organizations more efficient, secure, and prepared to compete in the digital age. As businesses reap the extensive benefits of digital workflows, investing in and prioritizing digitizing their processes becomes increasingly important.
In a world driven by technological advancements, it's astonishing that specific sectors still depend on outdated, inefficient paper-based management systems. One such area is the utility sketching workflow, which has long struggled with the drawbacks of archaic methods.
Paper-dependent management systems may appear efficient for data tracking, but they present numerous challenges:
· Decreased Productivity: Manual data entry in paper-based systems is time-consuming and laborious, causing employees to spend more time on data input than completing tasks.
· Reputational Risks: Inaccurate or incomplete data can lead to costly mistakes that damage a company's reputation, especially in industries like utility mapping and surveying, where precision is crucial.
· Heightened Compliance Dangers: Ensuring compliance with regulations and standards set by authorities like OSHA or other safety organizations can be complex when using paper-based systems. Proper documentation helps companies avoid hefty fines for noncompliance.
· Increased Travel Expenses: With paper-dependent systems, physical documents must be transported between sites, resulting in higher travel costs and time spent away from work locations. Digitizing the as-built process is critical for accurate underground utility mapping, allowing real-time data access without physically moving documents.
· Print Infrastructure Costs: Maintaining a printing infrastructure (printers, ink cartridges, paper, etc.) can accumulate expenses over time. Incorporating digital technologies into underground utility mapping eliminates the need for hard copies, reducing associated costs.
How could this be applied to the essential infrastructure industry?
The Forbes Insights study underscores the potential of digital workflows in propelling business growth and operational excellence, a sentiment echoed by numerous sources across the web.
Digital workflows are integral to the digital transformation process, improving decision-making capabilities by leveraging data-driven insights. This allows businesses to make informed decisions based on real-time information, improving efficiency and effectiveness1. Utilities, contractors, and locators can enhance their data analytics capabilities by implementing advanced digital workflows for disciplines like utility mapping and asset management, leading to better business outcomes.
Digital workflows also offer significant cost reduction and data security benefits. By streamlining processes, businesses can reduce manual errors and bottlenecks, saving time and resources. Moreover, digital workflows provide secure platforms for data storage, access control, and audit trails, ensuring compliance with industry regulations. Furthermore, digital workflows empower employees by freeing them from mundane tasks and allowing them to focus on high-value tasks. This boosts employee morale and productivity and fosters innovation, driving business growth.
In conclusion, adopting advanced digital workflows can yield substantial benefits for businesses, including enhanced data analytics, cost reduction, improved data security, increased regulatory compliance, and greater employee empowerment. They are pivotal to achieving operational excellence and competitiveness in today's digital landscape. To address these challenges, we introduce Geolantis.360, our revolutionary solution designed to transform the utility sketching workflow. This cutting-edge approach allows field workers to sync their data instantly with the backend, making collected information available on the web portal within seconds. By adopting Geolantis.360, you'll eliminate paper usage during mapping and inspection processes, saving time and money while enhancing accuracy and efficiency.
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This article was published by ISPA Partner PelicanCorp
